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Mini Session Agreement


**Please read and fill out the form below**


This document is a contractual agreement made between: Caitlin Mathews (referred to hereafter as “Photographer”) and Client.


PORTRAIT SESSION: Client is guaranteed up to 20 minutes of shoot time per session and 12 edited high resolution digital images. Photographer is not responsible if client and/or key individuals fail to appear or cooperate during portrait sessions. Photographer’s camera is the only camera allowed at the photo session because of the distraction it causes. 

CANCELLATION/POSTPONEMENT: Client understands that by entering into this agreement, Photographer is foregoing other photographic jobs. In the event of a cancellation of the portrait session/agreement by Client, the amounts paid are non-refundable. 48 hours notice is appreciated.

WEATHER: If it is not possible for a session to take place on a scheduled day due to weather, Photographer will reschedule at the earliest date possible, with no additional charge.

COOPERATION/NO SHOWS: Photographer is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions. If the photo session must be rescheduled due to client’s cooperation where the photographer has traveled to reach the destination, additional travel fees will apply.


COPYRIGHT: All images are copyrighted to and remain the property of Caitlin Mathews Photography.

CLIENT’S USAGE: Client is obtaining digital files and a print release. Client understands that Photographer is not responsible for color and print quality for prints obtained through vendors outside of Caitlin Mathews Photography. Prints obtained through Caitlin Mathews Photography are for personal use only. Client shall not sell said prints or authorize any reproductions by parties other than Photographer. Prints for publication (such as editorial, public relations or advertising use) require prior written consent from Photographer. A credit line which reads “Caitlin Mathews Photography” in type no smaller than that of the related text must appear adjacent to or within all permitted published photographs.

Images received from Caitlin Mathews Photography may not be altered from their original version in any way. This includes but is not limited to: turning color images to black and white, adding text, cropping, or color accenting. Photographs are hand edited to Photographer's standards and reflect on the artist. Unedited images will not be given to the client or third party under any circumstance.

LIMIT OF LIABILITY: We take the utmost care with respect to the exposure, retouching, and transportation of digital captures, proofs and prints. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond Photographer’s control, Photographer’s liability is limited to the refund of all payments received, or a reshoot can be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged. In the unlikely event that Photographer is injured or becomes too ill to attend the portrait session, Photographer will make every effort to reschedule to the earliest possible date.

PORTRAIT FEES: Mini Portrait Sessions fees are $125. This fee covers the 20 minute session, photographer’s time, creative process, and 12 digital images, and a print release. A deposit of $25 is due at the time of booking. 

RETOUCHING, CONVERSIONS AND DIGITAL FILES: Standard retouching includes light blemish and stray hair removal. Complex retouching includes such changes as the removal of scars or heavy blemishes. Tonal conversions include converting color images to black-and-white. Files are automatically lightly retouched and available in color for no added fee. Complex retouching may result in an additional fee.

Hi-resolution digital files are delivered via an online site. You may download via computer only through this site. The price for the digital files is not refundable once delivered, and is not adjustable per client.

ENTIRE AGREEMENT: This agreement contains the entire understanding between Photographer and Client. It supersedes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.

This constitutes an order for one Mini Portrait Session with Caitlin Mathews Photography.

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